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Board meeting agenda

  • Thursday 14 December 2023
  • Time: 13.00 CEST
  • Open to board members of the WAEH & invitees by the board
  • Tech: via Zoom

Rotterdam,
The Netherlands

Dubai,
U.A.E.

Beijing,
China

Melbourne,
Australia

Miami,
U.S.A.


Attendees

  • Chair of the WAEH:
    • Brendon Gardner, Royal Victorian Eye and Ear Hospital, Australia
  • Cathy Kowalewski, Wilmer Eye Institute – Johns Hopkins Hospital, USA
  • Martin Kuper, Moorfields Eye Hospital, United Kingdom
  • Prof. Nelson, Kellogg Eye Center, USA
  • Yvonne Koppelman, The Rotterdam Eye Hospital, The Netherlands
  • Dr. Abdulaziz AlRajhi, King Khaled Eye Specialist Hospital, Riyaad
  • Brendon Gardner, Royal Victorian Eye and Ear Hospital, Australia
  • Sten Kjellström, St. Erik Eye Hospital, Stockholm
  • Dr. Tjahjono, Jakarta Eye Center, Jakarta, Indonesia
  • Li Li, Aier Eye Hospital Group, China
  • Prof. Aung Tin, Singapore
  • Lim Hou-Boon, Singapore National Eye Centre, Singapore
  • Rodrigo Hasegawa, Hoftalon Eye Hospital, Brasil
  • Wim Oosterom – external WAEH advisor to the board

Board Members Emeritus

  • Charity Wai, Singapore National Eye Centre, Singapore
  • Dato Kula, THONEH, Malaysia

Organized by

  • Maaike van Zuilen, WAEH

Agenda

Agenda itemByContent
1. Welcome
Brendon Gardner
2. WAEH Annual Meeting
Update by Maaike van Zuilen
  • Review 17th Annual Meeting WAEH
    1. Thank you to Hosts:
      1. Royal Victorian Eye and Ear Hospital, Melbourne, Australia
      2. Sydney Eye Hospital, Sydney, Australia
      3. Presmed Chatswood Eye Hospital, Sydney, Australia

    2. Outcomes survey
        1. Rating overall event: 9,1
        2. Insights WAEH 2023 meeting

  • 2024: WAEH Annual Meeting
    1. Dates: Nov 8, 2024(Friday) to Nov 12, 2024(Tuesday)
      1. Thursday November 7 – Board Dinner
      2. Friday November 8 – Board meeting, Innovative Visit, Reception, Welcoming Dinner
      3. Saturday November 9 – Sunday November 10
        1. Main meeting agenda, Gala dinner, Hospital, and Aier HQ visit
      4. Monday November 11
        1. City tour in Changsha and transfer to Shanghai
      5. Tuesday November 12
        1. Visit to the public eye hospital in Shanghai and workshop, City tour in Shanghai 
    2. According to the preference of the industry people here, especially when it comes to the meetings, it definitely will facilitate the doctor’s attendance if the program is hosted over the weekend.
    3. Proposal programme in China from Aier
  • No formal applications yet for 2025 – 2026
    Applications can be send in via: FORM
3. Member acquisition
Update by Maaike van Zuilen
  • Update THONEH
    • Maaike spoke with Michael Goh – CEO of THONEH about their membership and position in the board

  • China – ZOC
  1. ZOC is one of the leading (if not the leading) government eye centres in China
  2. The centre is the State Key Laboratory for Ophthalmology, being the only one in China that is accorded National status
  3. ZOC is a major research powerhouse with competitive research standards of international level. These include clinical research, epidemiology, basic science research and translational research.
  4. ZOC is one of the biggest eye hospitals in China in terms of patient volume
  5. ZOC is a major training centre (part of Sun Yat Sen University) for medical students, ophthalmology residents, graduate students and PhDs
  6. In terms of worldwide prominence, ZOC should be part of WAEH as a member, as they are a major academic eye centre in China (in contrast to current Chinese WAEH members which are private).
  • Update new members
    • Vietnam – Prima Medical Center Saigon
    • Australia – Sunshine
    • Proposal coming from meeting with Brendon:
      • Board Buddies for New Members

  • Approached by:
      • Tufts University – USA – approached by different people!
      • Bedforts Hospital – UK
      • Watborg Eye Services – Ghana
      • Calamba Eye Center – Laguna Philippines

  • Overall list: https://docs.google.com/document/d/1gj87uZ7ypXpmgDsAUjszuDklRSrGd6Rs/edit
4. WAEH Projects
Update by Maaike van Zuilen
  • Three projects started, all have presented during the Annual Meeting. Update per project:
    • WAEH 2023 – Assessing Evidence-based Management Practices and variations within WAEH member hospitals. Lead by The Maastricht University Clinic for Ophthalmology and Aravind Eye Care System: Frank van den Biggelaar andGanesh Babu
      • Currently, the project is in stage #1.
      • Next steps:
        • Finalize questionnaire
        • Develop the questionnaire in Survey Monkey / Google forms
        • Circulate to all the members through Ms Maaike
        • Data analysis
        • Individual hospital report
        • Publication of survey
      • Update project
    • WAEH 2023 – Evaluating the Provision of Ophthalmic Nurse Education among WAEH member countries. Lead by Tendai Gwenhure from the Moorfields Eye Hospital.
        • Next steps of the project is to try and collectively come up with what should be considered as the core competencies (the minimum competency level/requirement (about 10 core competencies) of an ophthalmic nurse. This is open to discussion.
    • WAEH 2023 – Volunteer to Career. This project was submitted by Moorfields Eye Hospital + Community of Practice Human Resources. Lead by Angela Smith (Moorfields) and Jos Hubers (Rotterdam Eye Hospital).
5. Communities of Practice
Update by Maaike van Zuilen
  • Human Resources – will meet four times in 2024
    1. Met last year every 3 months
    2. Last meeting Thursday December 7 – the group is growing
    3. Dates to be finalized
    • Nurses – they will meet four times in 2024
      1. February 27th– Research impact on clinical practice 
      2. May 16th– Clinical leaderships (eg clinical innovation and new care pathways)
      3. September 6th– Opthalmic nurse education/professional development 
      4. December 12 – Clinical / specialist role (e.g. Diana’s role in nurse-led cross-linking service)

        >>>  The Board is invited to connect their head nurse to this group (if not done already!)

        6. WAEH Webinars
        Update by Maaike van Zuilen

        7. Financial update
        Update by Wim Oosterom
        • Q4
        • Member list:
        8. WAEH Communications
        9. To be reviewed
        Update by Maaike van Zuilen
        10. 2024
        Update by Maaike van Zuilen
        • Bord Meeting Dates
          1. March 21 – 12.00noon CET
          2. June 20 – 12.00noon CEST
          3. September 19 – 12.00noon CEST
          4. December 19 – 12.00noon CET