Board meeting agenda

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Agenda

Agenda item	By	Content
Welcome	Anders Boman
Request from WAEH members		WAEH participation in Conference of the Fyodorov Eye Hospital / Russia The theme is quite general “Innovative approaches in eye surgery: cornea, lens, retina” Three eyehospitals are invited to send in a short video MVZ will check the programme a bit further if it is medical research or hospital management related Orenburg branch of S. Fyodorov Eye Microsurgery Federal State Institution will hold the 32nd annual conference “Orenburg Conference of Ophthalmologists” on September 3, 2021 and prof. Alexander Chuprov would like to invite WAEH members to present a video of an interesting eye operation with comments of a surgeon.  1-3 reported video presentations from WAEH members  WAEH participation in Conference of Clinica Pasteur / Chili
September Annual Meeting		Programme Annual Meeting Website: https://www.waeh.org/september2021/ Title of the meeting 2021 – Looking far and beyond – Learning from other industries and from our peers Themes of the meeting The Eye Hospital of the Future Background philosophy Adaptability to new challenges and technical development Designing new eyehospitals The building process – To move a new hospital building – lessons learned Collaborations between industry, academia and health care – Triple Helix The Eye Care of the Future – Trends and Outlooks Telemedicine Self-monitoring AI – screening Digitalization Questionnaire A short questionnaire has been sent to the members to check their attendance to the annual meeting / themes board / add your own theme/more ideas Outcomes of the questionnaire Question 1 – September this year we hope to see you all again in person. Are you planning to attend the meeting in person? Yes – 7 No – 6 Don’t know yet – 14 How many people did not answer Question 2: If you are planning to come over to Stockholm, how many people from your hospital are you bringing with you? 7 people answered: 1 7 people answered: 2 1 people answered: 3 2 people answered: 6 Question 3: suggestions for extra themes: Breaking the traditional lines of care modules Recovery’ approaches from the pandemic experience – what do we do differently now than pre 2020; how has the workforce been impacted and how is this being approached. New ways of delivering care remotely. There is an immediate need for formal research to validate the safety and efficacy of these new methods of delivering healthcare remotely etc if unsafe practices are to be avoided. In addition such evidence based research would reluctant individuals and governments to change the way care is delivered. Cost effective eye care delivery systems, especially for the developing world Improving Pre-procedure patient education Anders, Patrick and Maaike meet every three weeks to programme the September meeting in detail Call for abstracts Open now: https://form.jotformeu.com/82842067451357 Sent via newsletter Published via socials Sponsoring The sponsor packages 2021 have been developed Anders and Patrik met several local potential sponsors: MVZ will make appointments for Anders and Maaike with the global counterparts Send letter – chair of the board – MVZ List of potential sponsors: review document Next step: contact shortlist of the most essential of these sponsors to start to establish long term relations with these – MVZ Budget 2021 Budget 2021 Format Hybrid meeting; broadcasting two hours in mid day Time zones – From San Francisco to New Zealand Time zone 1 Time zone 2 Round tables / session with presentations
Meet the Chair Talk	Maaike van Zuilen	The meeting with our new members from Maastricht and Zurich took place Rweport shared via knowledge hub and website: https://www.waeh.org/news/waeh-chair-talks-episode-3 https://www.waeh.org/news/waeh-chair-talks/ Report shared via knowledge hub and website Next one: Illinois Eye and Ear Infirmary, Chicago, USA
Member acquisition	Maaike van Zuilen	The three new members have been introduced to the WAEH Department of Ophthalmology, Zurich, Switzerland University Eye Clinic – Maastricht, The Netherlands Illinois Eye and Ear Infirmary, Chicago, USA Overall list of potential members of last years See overview Request from Teclaser group from Brasil Maaike and Rodrigo had a conversation via email about this association
Financials	Wim Oosterom	Actuals Q1 Actuals Notes to 2021 2021 member invoices are sent to members
Board composition	Wim Oosterom	Vacancies suggestions: A questionnaire with the request to send in proposals has been sent to all members The following suggestions for people or hospitals have been sent in: CMO, Aier, China Brig Gen AKM Akhtaruzzaman, ndc, psc (Retd) Ispahani – Islamia Eye Institute & Hospital – Bangladesh Santiago Venegas Días CEO Clínica Pasteur, Chili – associate member Saudi Arabia Rick Seefeldt, UCSF – SF, USA Dr Elsie Chan, Royal Victorian Eye and Ear Hospital, Australia Carroll Webers University Eye Clinic Maastricht Lausanne – Dr Klump – Switzerland Suggestions coming from the questionnaire: Private hospital representation [Question to board: include in application form? Include in the knowledge hub what kind of eyehospital it is / how large etc.. ] Board members should only be from hospitals who are current financial members of WAEH. Potential consideration should be given to identifying under represented areas/regions of the world – and consideration should also be given to Board members being hospital Executives as opposed to restricting access to CEO, CMO and CFO – other Executives can also make valuable contributions. Chief Nurse or Chief Technician or Chief Clinical Information Officer [CCIO] -we are an extremely imaging intensive and IT / AI driven specialty. All UK hospitals have to have a CCIO. The WAEH Board needs one on it. Director of Research. There should be one on WAEH Board Regional basis. Nominee committee will review in May (Anders, David, Charity) Re-election 2021 – Rotterdam Eye, Wilmer Eye, SNEC
Update action points		Start Communities of Practice: Designing Eye Hospitals – starting in the month of May Robotics – starting in the month end of May Medical Outcomes – starting in the month end of May Communications – Next meeting Mid May Policy regarding data – published on the knowledge hub and sent to members Monthly Webinars – Planned till end of year: https://www.waeh.org/agenda/ WAEH agenda on website updated with board meetings, webinars, also webinars organized by members The new knowledge hub is online All intro’s of the eyehospitals are updated – please check your own – or connect Maaike to your communications department login information sent to members via email and via newsletter Click here to go to The Knowledge Hub Username: Allmembers Password: M3mb3rs! Newsletter – sent monthly or more often depended on the need Socials: published weekly via twitter / Instagram and linkedin
To be reviewed		Review Board meeting minutes February 2021
Dates 2021		Board meeting dates of the board meetings in 2021: February: Tuesday 16 February 13.00 CET May: Thursday 6 May 14.00 CET June Tuesday 22 June 14.00 CET September: 5 – 9 September – during the annual meeting December Tuesday 7 December 13.00 CET